Resume

Software

Advanced Microsoft Suite, Adobe Professional, Prolog Manager and Prolog Converge, OASYS Mail Manager, Teambinder, Aconex, Incite, Incite Keystone, Project Workspace, Oracle, Pronto, Realitus, Cintellate SHE, Active Risk Manager (ARM), SalesForce CRM, Objective.

Key Attributes

Remains calm under pressure, excellent communicator, leadership, able to prioritise my work to meet strict deadlines, able to train people, pick up new software quickly, valued team member. Service with a smile and helpful by nature, love going the extra mile to help people find what they are looking for.

Training/Accreditations

Fire Warden, Defensive Driver, Drug and Alcohol Tester, Working at Heights, OHS Consultation, Blue Card (Construction)

Education

 

2015 – 2017                            Master of Information Science (Library & Information Practice)
(QUT- Queensland University of Technology – ongoing)

2009 – 2014                            Diploma in Arts (Criminology, Archaeology)
University of New England

1995 – 1998                            Bachelor of Arts Degree Modern Languages
(German, Chinese, French) University of Newcastle

1998-1998                               Certificate II in Business Administration (Office Administration) Glendale TAFE

Employment History

 21/09/2015 – March 2016 – HAYS Recruitment – Temp Contract with Nautilus Minerals

Position: Temporary Document Controller

  • Using Prolog to manage project documentation, carrying out searches.
  • Uploading documents into Prolog.
  • Issuing documents for review to both internal and external parties.
  • Induction training of new staff in the use of Prolog and Mail Manager.
  • Quality checking documents before processing.
  • Focus on customer service.
  • Answering enquiries.
  • Liaising with vendors.

22/06/2015 – 18/09/2015 – HAYS Recruitment – Temp Contract with Alphapharm

 Position: Temporary Administrator/Document Controller

  • Converting word documents into PDF forms.
  • Issuing documents for review.
  • Updating documents/editing technical documents.
  • Working to strict deadlines with adherence to government authorities stringent requirements.
  • Communication with internal stakeholders.
  • Archiving documents.
  • Creating record books, general administration duties such as printing and binding.
  • Focus on customer service.

16/02/2015 – 10/04/2015 – CXC Global – Contractor to Origin Energy Generation

Position: Temporary Document Controller

  • Using Objective database to re-format a large volume of documents to bring them in line with current business requirements.
  • Prioritising work tasks to meet strict deadlines.
  • Liaise with internal and external customers.
  • Follow document control management procedures to meet project requirements.

10/10/2013 – 31/01/2015 – CXC Global – Contractor to Origin Energy APLNG

Position: Document Controller

  • Valued member of a team of 8.
  • Using Teambinder to process vendor data.
  • Prioritising work tasks to meet strict deadlines.
  • Liaise with internal and external customers.
  • Follow document control management procedures to meet project requirements.
  • Building positive working relationships with project staff and vendors.

 2012-2013 Swift – Contractor to QGC Pty Ltd (FIFO role)

 Position: Document Controller

  • Working in a team of two on site and within a larger team for Document Data Control.
  • Interfacing with Thiess document control team.
  • Processed documents and number allocations in a timely manner.
  • Working together with Thiess Document control to resolve issues as they arise.
  • Uploaded and distributed new revised drawings, sketches and other key project documentation into Incite.
  • Provided individual and small group training in the use of Incite.
  • Actively participate in pre-start meetings and carry out regular hazard observations.
  • Communicate with all stakeholders on a daily basis to discuss issues involving document data control on site and Incite.
  • Creation of cheat sheets to be handed out during Incite.
  • Set up filters and distribution lists within Incite for team members to use on a daily basis.

 19/04/11 – 05/09/12 Leighton Contractors Pty Ltd Amcor B9 Project

 Position: Document Controller

  • Manage Security of project documentation, ensure timely and accurate distribution of documents to relevant stakeholders.
  • Management of documents within Incite (Online Document Management System)
  • Provided training to project staff and subcontractors
  • File and maintain hard copy drawings
  • Communicate effectively with various stakeholders
  • Assist Quality Manager in maintaining Quality documentation for the project.
  • Was responsible for the management and updating of the Document Management Plan
  • Use various databases including Active Risk Manager (ARM) and Cintellate SHE in maintaining Health and Safety information.
  • Build maintain co-operative working relationships with client, subcontractors and st
  • Maintain confidentiality of project data.

14/04/10 – 08/03/11  Downer EDI Engineering Mangoola Coal Project, NSW

 Position: Document Controller

  • Maintain confidentiality with project documentation.
  • Efficient receipt and distribution of project related documents, control registers and procedures.
  • Ensured data is entered correctly Aconex
  • File hard copy documents and drawings.
  • Correspondence with vendors for documents and drawings
  • Prepare hard copy and soft copy Manufacturers Data Reports and Manuals for submission to Client.
  • Compiling and transmitting work packages for tender and construction contract
  • Assist in processing of project documentation and archiving.
  • General administrative duties to support team
  • Ensure own compliance with all relevant aspects of the Quality Assurance System and Quality Plans.
  • Building a co-operative working relationship with clients and colleague
  • Leadership – during the transition period changing from QDMS system to Aconex I had one document controller reporting to me.
  • Present toolbox safety meetings
  • Individual and small group training of staff and subcontractors in the use of Aconex.
  • Reporting

17/11/08 – 16/04/10     Theiss Pty Ltd – NCIG Coal Export Terminal Kooragang, NSW

 Position: Document Controller/Admin

  • Maintain confidentiality of project documentatio
  • Efficient receipt and distribution of project related docume
  • Data entry into Incite.
  • File hard copy documents and drawin
  • Correspond with vendor
  • Preparation of Manufacturers Data Reports and Manuals for submission to Client.
  • Compiling and transmitting work packages for tender and construction contracts as require
  • Transmittal of documents and drawing
  • Maintain compliance with quality and document management plans.
  • Building co-operative working relationship with client, project staff and subcontractors.
  • Presentation of Toolbox meetings initiating safety discussions.
  • Provide Admin assistance including support to the Contract Administration team.
  • Created cheat sheets in the use of the Incite.
  • Provide training and support for individuals and small groups in the use of Incite.
  • Distribution of hard copy drawings to engineers.
  • Reporting.